Financial Operations Administrator (ESA/ESOC/Darmstadt)

  • Financial Operations Administrator (ESA/ESOC/Darmstadt)

    Deadline for applications: asap

    For one of our main customers, ESA/ESOC we are currently looking for an Financial Operations Administrator giving support to the Business Unit Control Office.

Job overview

The European Space Agency is ATGs biggest client. They are an international organisation with 22 member states with sites in the Netherlands, Germany, Spain, France, Italy, UK and Belgium. ESA is Europes gateway to Space!

For one of our main customers, ESA/ESOC we are currently looking for an Financial Operations Administrator giving support to the Business Unit Control Office.


Tasks & Responsibilities

  • Supporting the verification and processing of invoices and Advances in compliance with the Agencys accounting policy, financial regulations, instructions and applicable (QMS) procedures (final invoice validation performed by ESA staff prior to Payment List execution), including:Formal checks if document is to be considered an invoice and if an eventual VAT amount invoiced is justified;
  • Correctness of vendor master and bank data for invoices without prior commitment: identification of correct account assignment;
  • Posting of invoices, de-blocking after verification against available Advances and validation of payment against Payment Lists;
  • Posting and approval/ unblocking of Advance Payment Requests / Down Payments in SRM/FI;
  • Control and clearing of Down Payments as per Offset-Plan;
  • Responding to invoice queries from industry;
  • Interacting with Initiating Services ESA-internally with the objective to support the synchronization and workflows of invoices and Confirmations;
  • Other ad hoc tasks in the area of accounts payable as per service request.

Requirements

  • Bachelors degree in Economics, Financial Management or Accounting or equivalent from a recognized university;
  • Minimum 2 years of relevant work experience;
  • Proficient in the English German language both written and spoken;
  • Knowledge of another official ESA language (French in particular) is an asset;
  • Highly proficient with modern electronics office automation Tools in particular Microsoft Office suite and ERP systems (SAP)Very organized, structured, excellent interaction with customers with adequate communication;
  • Background in Finance and Accounting;
  • Familiarity with ESA working environment in a similar position is a distinct advantage.

What do we offer

ATG Europe offers excellent working conditions and provides you with all the necessary means to further your career. We believe that training and education, combined with regular assessments and a personal development plan, will create the best environment for growth. If needed we also assist you with settling in your new home or finding the right school for your children. ATG will help in any way it can, including a relocation budget that is applicable for ATG staff as well as employees working at one of our clients.