Project Administrator

  • Project Administrator

    Deadline for applications 23/07/2019

    For our client, the European Space Agency (ESA), we are looking for a Project Administrator for their location in Noordwijk, the Netherlands, to join their Project Administration Unit.

Job overview

The European Space Agency is ATGs biggest client. They are an international organisation with 22 member states with sites in the Netherlands, Germany, Spain, France, Italy, UK and Belgium. ESA is Europes gateway to Space!

For our client, the European Space Agency (ESA), we are looking for a Project Administrator for their location in Noordwijk, the Netherlands, to join their Project Administration Unit.


Tasks & Responsibilities

  • Support to the processes related to the main resources of the organizational entity (i.e. budgets, manpower, staffing), including planning, execution and follow-up of the activities and resources (budgets, manpower, missions, recharges) of the Business Unit;
  • Support to the planning, preparation, execution and follow-up of activities and related procurement actions as relevant managed by the Business Unit and of associated progress in terms of output / schedule / resources;
  • Assessment and monitoring of the status of the procurement actions (using ESA Corporate and local IT Tools) including activity progress, maintenance of payment plans, correctness of financial charging, invoicing and payment;
  • Implementing all administrative actions related to procurement and contractual matters, including data entry in ESA Corporate (e.g. SAP) and local application as appropriate and monitoring of financial commitments and payment milestones, invoicing, etc;
  • Maintaining up to date the related data, performing data analysis, identifying deviations w.r.t. plans/targets and production of associated reports to the responsible management and to the concerned customers;
  • Assisting in the definition, preparation, implementation and maintenance of management support tools to ensure efficient execution of the related tasks;
  • Liaison with Contract, Budget and Payment Officers to ensure the coherence of the internal and external administrative data;
  • Contribution to the definition of new and improvement of existing related processes and tools and production of related documents;
  • Support to the risk management processes (e.g. maintenance of risk register, monitoring of status of risk mitigation/reduction actions) for the Business Unit;
  • Support to the inventory and asset management processes for the Business Unit, including coordination of the proper registration of inventory items and assets, valuation of assets, in accordance with applicable procedures and instructions and the use of required tools;
  • Support to the maintenance of industrial return databases for the BU, periodic verification of the BU data against ESA system for consistency, monitoring and forecasting of industrial return values for the procurements of the BU with respect to agreed targets, etc;
  • Support assets and inventories management (including technical databases);
  • Support BU for worked time activities processes with applicable procedures and instructions and the use of the required tool;
  • Support BU for travel management processes with applicable procedures and instructions and the use of the required tool.

Requirements

  • Masters in Engineering or equivalent or MBA or equivalent University degree from a recognised Institution of secondary studies or equivalent qualification in Business Administration, with relevant experience;
  • Proficient in the English language, both written and spoken, knowledge of another official ESA language is an asset;
  • Experience in controlling and/or management of activities and resources in aerospace industry. For some tasks knowledge of Finance/Accounting may be required;
  • Highly proficient in the use of modern activities and resource management support tools/databases of standard office automation support software packages including in particular advance usage of Excel (Ms-Office and in particular advanced use of Excel);
  • Experience as user of SAP and in particular ECC and SRM modules and familiarity with relevant ESA corporate applications e.g. ESA-p) is an asset;
  • Ability to rapidly understand and adapt to ESA specific context and environment including ESA corporate IT applications. Past experience with ESA in relevant activities is an asset;
  • Proven experience in Configuration Management in Space Companies / Organization;
  • Adequate knowledge and understanding of the applicable ESA Configuration Management requirements and standards such as MS-ESA-RQ-100, MS-ESARQ-108, ECSS-M40;
  • Good knowledge of the specific activities and/or organisation, of the applicable configuration management working procedures and support tool(s) are an asset;
  • Previous experiences in fields like Product Assurance, System Engineering and Production Control are an asset;
  • Proven experience in documentation management;
  • Good knowledge of the specific activities and/or organisation, of the applicable configuration management working procedures and support tool(s) are an asset;
  • Experience in finance, budgeting and accounting;
  • Experience in workforce management processes.

What do we offer

ATG Europe offers excellent working conditions and provides you with all the necessary means to further your career. We believe that training and education, combined with regular assessments and a personal development plan, will create the best environment for growth. If needed we also assist you with settling in your new home or finding the right school for your children. ATG will help in any way it can, including a relocation budget that is applicable for ATG staff as well as employees working at one of our clients.